Hove, East Sussex
£18,000 + Benefits
17 Oct 2016
14 Nov 2016
Contract Type
Full Time

Reports to: Procurement Officer

Purpose of the Role: To provide friendly, welcoming and efficient reception cover and assist with general administration duties.

Key Responsibilities:

  • Answering phones
  • Processing and sorting incoming and outgoing mail.
  • Arranging courier collections and deliveries.
  • Booking travel as and when required.
  • Fulfilling various ad hoc administrative duties, such as photocopying, printing, scanning, laminating etc.
  • Maintaining and stocking up coffee and vending machines.
  • Assisting with ordering supplies when necessary.
  • Managing meeting room diaries and assisting with bookings and calendars.
  • Providing handover briefings to security and keeping log books up to date.
  • Managing cash flow and banking in relation to vending machines.
  • Providing support to the Procurement Officer.
  • Greeting all visitors, offering refreshments.
  • Keeping records of ACT Cards.
  • Weekly fire alarm testing.

Other responsibilities:

  • Keeping abreast of professional knowledge by maintaining personal networks and studying developments within the industry. Participating in training as appropriate to maintain own professional expertise and CPD.
  • Escalating issues to the Procurement Officer.
  • Undertaking other reasonable duties as instructed by senior management.

Required Skills and Abilities:

  • Previous Administration experience.
  • Proven experience of using Microsoft Word and Excel (to at least an intermediate standard).
  • Excellent attention to detail.
  • Good organisation and time management skills.
  • Enthusiasm and commitment to manage own workload.
  • Proven background of working successfully in teams and ability to build strong working relationships.
  • Excellent verbal and written communication skills.
  • 5 G.C.S.E Grades (C and above) including Maths and English, or equivalent.

Additional Requirements:

  • Must be flexible towards work schedules.
  • Ability to multitask and work under pressure.
  • Being positive and adaptable to all situations and enquiries.

Desirable Skills and Abilities:

  • Russian speaking.


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