Office Manager

Crawley, West Sussex, RH10
£40,000 per annum
24 Sep 2017
29 Sep 2017
Clerical, Secretarial
Contract Type
Office Manager £40K The Office Manager role should maintain the group's office services by organising office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical and functions, and providing a wide range of assistance to the CEO and senior managers, and including: Essential Skills To be able to quickly establish credibility and respect and build strong working relationships with department managers. To possess an understanding and experience of a wide range of office activities, including a general understanding of HR and Health and Safety issues and office management. To have a working knowledge of employment and health and safety issues and the ability to apply these to a variety of situations using a pragmatic and common sense approach. To be knowledgeable of, and sympathetic to, the commercial and business aspects of any development/design ideas To possess the ability to provide coaching and support to managers on HR, H&S and other office procedures. Key Areas of Responsibility Manage the group's recruitment process of new staff, from advertising vacancies (using online tools such as LinkedIn and job boards, direct approaches through University job sites and sector specific publications and organisations) through to induction. Raise all staff employment related documentation including contracts of employment, termination letters, disciplinary letters, appraisal documentation etc. Liaise with line managers to ensure that all induction activities are carried out including health and safety awareness, Company procedures etc. Advise all relevant parties of new starters and leavers, providing the information they require to fulfil their duties Assist the Finance Department with the preparation of the UK and US payrolls. Keep abreast of employment legislation by attending regular employment law seminars. Ensure that Company guidelines and procedures comply with statutory and group requirements and represent best practice. Maintain, control and distribute the Company's employment handbook, policy guidelines and procedures. Interpret and deploy employment legislation in the workplace, including giving advice and guidance on the Company's and group policies and procedures. Advise, support and coach managers to deal with a range of employee relations matters including disciplinary and grievance, managing performance and capability issues and absence management. Advise and support managers during change programmes (restructuring and redesign), exit and redundancy and redeployment programmes, project manage these where applicable. Assist managers in the consultation process with staff and provide professional guidance, solutions and support on the implementation process. Monitor compliance with policies and procedures coaching managers to understand the implications of their actions and explaining the extent to which discretion is available. Collate the learning and development needs identified and agreed by managers and staff. Produce an L&D plan for senior managers to prioritise and approve ensuring this reflects organisational priorities and local needs. Create and maintain personnel files for each employee, both on the Company computer system and within the paper filing system. Manage and maintain the Company's online HR system.