Apprentice Secretary – Residential Property

Location
Lewes, East Sussex
Salary
£250 per week
Posted
17 Jul 2018
Closes
14 Aug 2018
Ref
Adams and Remers
Contract Type
Apprenticeship
Hours
Full Time

Vacancy description  

The role involves numerous general secretarial duties including;

  • Processing/typing dictation using our in house digital system called Bighand
  • Document preparation/binding
  • Opening and maintaining client files – both paper and electronic files in line with SRA and firm policies
  • Making, taking and transferring telephone calls
  • Keeping the in-house database updated
  • Drafting routine correspondents and documents
  • Managing and updating paper and electronic diaries
  • Booking in meetings
  • Undertake searches when necessary
  • Dealing with accounts – posting account slips, preparing petty cash requests
  • File archiving AML searches & other property related searches
  • General client care and attention
  • Provide assistance to other teams when required
  • And other such duties that are deemed appropriate for this role Any other ad hoc administrative tasks as and when required  

You should be able to demonstrate the following personal attributes:

  • Excellent communication skills both verbally and written with the ability to display empathy, tact and diplomacy
  • Good team player and be self-motivated with the ability to work independently
  • The ability to work and to stay calm under varying degrees of pressure
  • Flexible with the ability to adapt to change
  • Good time management skills with the ability to prioritise workloads
  • Attention to detail
  • Good IT skills  

Personal qualities  

The essential personal qualities for the role include:

  • Strong interpersonal skills
  • Ability to build relationships with all stakeholders
  • Team player
  • Well organised

Desired qualifications  

Ideally Educated to GCSE or ‘A’ level standard and with a minimum of maths and English GCSE at grade C/4, or equivalent.   

Future prospects  

At the end of the apprenticeship there may be a role that you can apply for.

Similar jobs

Similar jobs