Training Assistant Part Time
Base St. John’s School & College – dual site
Working Pattern 5 days a week: 8.30 – 14.30 32 days holiday per annum + 8 days public holidays – pro rata
Ideally holidays to be taken during School & College closure periods
Salary St. John’s Grade 6 £16, 278 – subject to pro rata. Reports to Training Manager Liaises with HR team St. John’s colleagues
External candidates, suppliers and consultants
This job description will be discussed at your performance management review and you are required to consider its content as part of any self review process prior to a performance management interview.
This job description forms part of your Terms and Conditions of Employment and should be kept with a copy of your contract.
This role sits within the HR and Staff Development team and is responsible for undertaking all of the core administrative activities related to the training and development of all staff across St John’s, and to ensure the delivery of an outstanding and compliant training programme.
This is an outline job description and may be subject to change, according to the needs of the service, in consultation with the post holder. This job description details only the main duties & responsibilities of the post, it is not intended as an exhaustive list, as well as General HR admin support when required.
St John’s is first and foremost about its Learners, and all roles require a key level of engagement with young people including a commitment to supporting their learning and achievements. This will require the post holder to be comfortable with, and confident to, work directly with Learners as appropriate to their post.
Main Purpose of the Job
To work with the HR and Staff development team to ensure that an outstanding service is delivered to the organisation. Focussing on Staff Development and Training but picking up and supporting the general HR team as directed.
Learning & Development
Responsible for monitoring and ensuring that staff are completing e-Training (including the Care Certificate where appropriate) to deadline. This will require running regular reports from the platform, liaising with staff and managers and escalating where appropriate. Supporting the Training Co-ordinator with all tasks relating to all training events including booking trainers and delegates, organising logistics, inviting delegates, catering and materials and ensuring rooms and equipment are available and booked in. Taking the lead in inviting delegates, creating sign in sheets, rearranging training for attendees who require it , collecting completed sign in sheets, chasing up and even escalating non-attendees for all training events. Responsible for supporting the Training Co coordinator on INSET days, including collating delegates lists, and assisting with room set up and take downs, as well as providing trainers with any additional support that they may need. Conducting research into training courses. Inputting training data onto CIPHR and responsible for keeping training records up to date in a timely manner. Run reports on training undertaken by staff. Support the Training Co-ordinator to continuously improve and implement Induction programme for employees, bank and volunteers joining St John’s. Responsible for keeping training records up to date including mentoring, shadowing and buddies Responsible for ensuring that evaluation forms are distributed and collated. Responsible for safe storage of training equipment Work with the HR team to implement a new performance management system. Report on managers and staff that are not completing APR objectives or meetings and chase. Sending out regular updates to stakeholders to increase awareness of upcoming training in order to minimise the impact on the learners Maintaining good working relationships with stakeholders Responsible for running regular reports in order to ensure that staff are completing required training to deadline. Responsible for producing training reports to double check accuracy and as required. Maintain and develop all training and development processes and procedures as relevant to the role. To promote and update the training calendar on an ongoing basis, as well as keeping boards and spreadsheets up to date with any changes To support the training Coordinator in managing the inboxes and room bookings for the training calendar, hive meeting room and hive training room HR Duties
Responsible for undertaking any general admin support for the HR team as directed. All job applicants will be required to provide 2 referees (one must be your most recent employer) and undertake an enhanced DBS Disclosure. This process forms part of our recruitment policy.
Regrettably we will only accept applications on our company Application Form which can be downloaded from our website.
Please do not hesitate to contact our human resources team on 01273 244 047 if you have any questions.
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