Position: Accounts Payable Administrator

Reporting to: Accounts Payable Manager

Function: Finance

Location: Crawley, Energy House

Reference Number: 45473

Employment Period: Permanent

Contract Type: Personal Contract

CiP Level: 5%

Salary Range: £20,000 - £25,000 – Depending on experience

Closing Date: 13/06/2019

All applications will be reviewed after the closing date

We also offer :

Annual leave 25 days

Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)

Tenancy Loan Deposit scheme

Tax efficient benefits: cycle to work scheme

Season ticket loan

Occupational Health support

Switched On – scheme providing discount on hundreds of retailers products.

Supplier discounts, such as O2, EE, Vauxhall cars, Universal tyres

Discounted access to sports and social clubs

Employee Assistance Programme.

UK Power Networks is Britain’s largest power network, responsible for delivering electricity to 7.8 million homes and businesses in London, the South East and the East of England.

We are a distribution company which operates and maintains the networks that deliver power, using 170,000 kilometres of underground cables and overhead lines, and more than 130,000 substations. We serve an area of 29,165 square kilometres, from The Wash in the East to the River Arun on the South Coast.

UK Power Networks is owned by the Cheung Kong group (CKI), which has extensive experience of operating regulated infrastructure operations around the world. The group already operates electricity distribution businesses in Hong Kong, Australia and New Zealand, and has been recognised as having leading customer service and health and safety systems. In the UK it has stakes in Cambridge Water, Southern Water and Northern Gas Networks.

Our people are central to our business and we recognise the need to be able to attract, recruit and retain high performing employees with the potential, skills and experience necessary for the continued growth of our organisation.

JOB PURPOSE:

To ensure invoices are processed correctly to enable them to be paid on time.

DIMENSIONS:

Annual payments: £943 million

Invoices processed: 136,000

Department budget: ?

Staff: 15

PRINCIPAL ACCOUNTABILITIES:

1. Process invoices using the scanning system, Accounts Payable Workbench and SAP

2. Reconcile supplier statements

3. Assist with resolving queries from suppliers and internal departments

4. To work with the Exceptions Manager to ensure that all control issues are understood and action plans in place to improve processes and the control environment

5. Liaison with staff within the business to ensure adherence to policies and procedures and actively look for and implement improvements to processes.

6. Participation in projects designed to test and improve the system of internal controls

NATURE AND SCOPE:

This position is part of the UK Power Networks Finance team. The post will be based at Crawley although the role may involve visits to other locations.

* To ensure that health and safety is effectively managed within AP to ensure that no harm comes to any of our staff

* To fully understand the impact of the AP activity on Procurement

* To identify opportunities whereby AP can add to the overall effectiveness of UK Power Networks and promote our sustainability objectives.

SKILLS, QUALIFICATIONS AND EXPEREINCE:

* Qualified by experience

* SAP proficient including associated invoice scanning and invoice matching tools

* Demonstrated effective communication skills

* Demonstrated knowledge of the overall Procurement process

* Demonstrated ability to operate as an effective member of the UK Power Networks group

Key Competencies

* Practical, hands on, and results orientated.

* Able to analyse and grasp a situation quickly and create well-reasoned solutions.

* Offer a high level of commitment.

* Work to tight deadlines.

* Enthusiastic individual with the ability to work well as part of a team.

* Interpersonal skills that establish and maintain excellent relationships and credibility quickly.

* Effective communication skills - presents ideas and information in a way in which others are informed.

Note: this job description is not an exhaustive list of the responsibilities and activities that the job holder may be required to undertake