Receptionist / Administration Assistant
Leading Sussex law firm, Mayo Wynne Baxter, provides a comprehensive and personal service to a broad spectrum of local, national and international clients across a range of business law and personal legal services. Our innovative approach to client service has helped us to win several awards.
We are recruiting a Roving Receptionist to provide receptionist, administration and secretarial cover and support for our nine offices: Brighton, Lewes, East Grinstead, Eastbourne, Seaford, Crawley, Storrington and Pulborough. When cover is not required, you will be working alongside the Central Admin team at Lewes.
The main tasks will include working on a reception, meeting and greeting clients, booking and setting up meeting rooms, general office administration tasks and supporting the legal departments with transcription typing when needed.
We also require this person to support Legal Advisers with secretarial and administrative tasks including accurate and timely preparation of correspondence and documents and to undertake file management. In particular daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures in the Office Manual or as required by legal advisers. Please refer to the Job Description for further details.
The Ideal Candidate
A high standard of interpersonal and communication skills is vital, especially in the context of client care and we are looking for someone who has a positive and friendly matter in dealing with clients, contacts and colleagues. Flexibility is vital due to the nature of the role and working at different offices at short notice.
Ideally you will have good keyboard skills, excellent spelling and grammar and be efficient and well organised. Competency in the firm’s computer facilities and other systems as appropriate will be beneficial, particularly Peppermint, Outlook, and Word.
Please visit our website to see a full detailed job description.
Working hours are 8.30am – 5.30pm, Monday – Friday.
Due to the nature of this role, preference will be given to those that can drive and have use of a car to travel to the different offices.