Junior Property Manager

Job Title: Junior Property Manager

Salary: £18k-£22k depending on experience

Location: Hove

Full time, Monday-Friday 09:00-17:30 although circumstances may require additional out-of-hours work from time to time.

Our client based in Hove is looking to recruit a Junior Property Manager. The ideal candidate will be a motivated team player who is committed to building a successful career in property management. You will be an integral part of the team, reporting to the Senior Property Manager and providing outstanding customer service. You will be a natural problem solver who is forward thinking and self-motivated. On the job training will be provided and excellent career progression opportunities are available for the right candidate

Following training, key responsibilities will include:

Financial management:

• Budgets - liaise with the accounts manager to review and implement annual budgets for each block.
• Expenditure control - generate purchase orders and authorise payment of all invoices for works associated with the service charge for each block. Authorise payment of recurrent and one-off expenditure. Liaise with clients regarding items above the agreed expenditure limit.

Block management:

• Client satisfaction - a Property Manager is the first point of contact for all general block management matters, including dealing with clients, leaseholders, resident associations, service providers and other third-parties.
• Planned maintenance schedule - ensure a comprehensive planned maintenance schedule is in place for each block and is reviewed annually. Ensure all planned works are completed on time and contracts are tendered appropriately.
• Site inspections - conduct regular planned site visits to ensure standards are upheld. File inspection reports and ensure any identified actions are addressed.
• Reactive works - manage reported maintenance issues in a timely and effective manner, communicating with affected parties appropriately.
• Lease - be fully conversant with the head lease (rules, regulations and obligations) and manage accordingly.
• Insurance - ensure insurance cover is valid and appropriate for each block. Ensure all claims are handled promptly.
• Administration - maintain in-house statutory compliance records and ensure relevant matters are actioned in a timely manner. Update Qube database as appropriate. Provide reports for clients when requested. Maintain an asset register for all blocks.
• Meetings and visits - attend board meetings, AGM's and other formal events as required (may include minute taking and occasional evening meetings).
• Health & Safety - ensure that H&S legislation, policies and recommendation are adhered to at all times. Ensure Fire Risk Assessments and H&S reports are maintained and actioned appropriately for each block.
• Major works - Implementation and oversight of the S.20 consultation process in respect of some major works. Ensure each block has an effective major works programme (and necessary reserve fund) to comply with the lease and maintain the condition of the block. Review annually and competently manage the major works programme.
• Contract management - review / assess service agreements as and when required.
• Parking management - arrange for new permits and monitor company's attendance.
• Legal compliance - seek legal advice when appropriate and take action accordingly.
• Reporting - report to your line manage regularly regarding any issues or concerns.

Requirements

Qualifications:

• A good standard of education is essential (A-level or equivalent)
• Applicants must hold a full, 'clean' driving licence.
• IRPM Foundation, or a willingness to work towards.

Skills:

• Ability to prioritise workload and work under pressure.
• Excellent communication skills - written, and verbal, presentation of information.
• Numeracy skills.
• Good problem-solving skills. Ability to analyse information and make recommendations accordingly.
• Good IT skills - proficiency in Microsoft programmes. Knowledge of Qube would be advantageous.
• Good team player - willingness to share knowledge and support other colleagues if required

Benefits

Employee benefits package: training, employee recognition/reward scheme, team building events, cycle to work scheme, free eye test voucher, Employee Assistance, community activities. 25 days annual leave upon completion of two years' service and an additional day annual leave during the week of your birthday.

For more information please contact Stacey Croucher at Clearline Recruitment.