Administrator - 28 hours per week £18,795 pro rata (£15,036 pa)

Join our friendly team, supporting us to deliver a range of LGBTQ mental health services. We need an experienced administrator to run office systems, databases, IT and social media.

Summary of Duties

• to be responsible for all organisational administrative tasks
• to develop and maintain efficient office systems
• to operate client database and prepare monitoring reports

Main Tasks

1. To be responsible for all organisational administrative tasks to include word processing, data entry, office procurement and responding to enquiries and requests via phone, email or in person
2. Compose and produce letters, documents, reports and presentations in a range of formats as requested
3. Collate and maintain statistical information using databases and spread sheets
4. Be responsible for MindOut’s website and social media and assist with producing newsletters
5. Develop and maintain office systems, organise and store paperwork, documents and computer based information.  Maintain and develop filing systems and operational procedures for the secure retention and retrieval of information
6. Be responsible for all administration tasks relating to the recruitment, training and induction of staff and volunteers
7. Undertake administration tasks relating to finances/accounts such as petty cash reconciliation
8. Provide administrative support to MindOut’s fundraising team
9. Carry out background research and present findings in subjects which are relevant to the work of MindOut
10. Organise and attend meetings, events and conferences where appropriate including booking rooms, arranging catering, preparing and circulating papers and taking minutes
11. Organise mailings and other publicity tasks to promote the work of MindOut
12. Maintain strict confidentiality with regard to information given by and information about service users

General Responsibilities

1. Attend as appropriate meetings with the CEO & Deputy, staff team and MindOut executive and sub committees
2. Prepare regular reports as required by the CEO & Deputy, MindOut committees or project funders
3. Carry out other such tasks as appropriate which may be reasonably expected
4. Carry out all responsibilities with regard to MindOut’s Equality, Diversity and Anti-discrimination Policy and all other policies
5. To participate in relevant training and self-development

This job description will be reviewed periodically with the post holder to take account of changing demands.

Application forms should be returned to info@mindout.org.uk or in a SAE to MindOut, Community Base, 113 Queen Road, Brighton, BN1 3XG

And here is a direct link to the application form: https://www.mindout.org.uk/wp-content/uploads/2020/08/202008-Job-Pack-Administrator-August-2020.docx

Details and application form are also at: www.mindout.org.uk/jobs