Welcome from our Chief Executive

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

If you like the sound of that, then come and join our team.

Job overview

The Medical Student Programme Manager will oversee the administration and delivery of the medical undergraduate placements in psychiatry at Sussex Partnership NHS Foundation Trust. This role ensures that placements and the student experience are of the highest quality in line with the requirements and standards of Brighton and Sussex Medical School (BSMS) and those of the General Medical Council (GMC).

The quality and management of undergraduate placements is crucial to ensuring medical students receive an excellent learning experience during their psychiatry placements. We aim for each student to be proud of their achievements during their psychiatry placement at Sussex Partnership NHS Foundation Trust (SPFT).

Main duties of the job

The Medical Student Programme Manager will oversee the day-to-day operational running of undergraduate administration, provide support to the Psychiatry Leads and ensure systems and processes are in place to meet local, regional and national undergraduate education targets. The postholder will be supported by a 1WTE B4 undergraduate placement coordinator who is already in post.

Working for our organisation

The postholder will be expected to conduct educational audits, synthesise student feedback, and track placements to ensure high-quality, safe and effective student learning environments. Ideally, the post holder will have experience in education management, be competent with information technology, be self-directed, and be capable of independent working. Integral to all of this is the ability to communicate effectively - adopting the Trust's values with sensitivity and compassion, and to manage relationships with people.

To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID

Detailed job description and main responsibilities

• To lead and systematise the management and organisation of multiple undergraduate inductions, student placements, timetables, online teaching sessions and psychiatry electives throughout the academic year with support from B4 Administrator.
• Produce periodic reports on programme activity, including analysis of quality data issues, risks and successes, making recommendations where appropriate, for submission to the UG Leads.
• Organise and prepare progress and end of year reports, extracting data/information from the relevant local and regional database systems to inform service provision.
• Develop new student placements and develop relationships with existing Educational and Clinical Supervisors.
• Conduct surveys and audits as necessary to support the Undergraduate Faculty in meeting the Department's and Directorate's objectives.
• Analyse student placement feedback / evaluations and assist in the production of reports highlighting issues.
• Work closely with the Psychiatry Leads to plan and organise faculty development.

Person specification

Knowledge
Desirable criteria

• Knowledge of medical education and training, to include undergraduate and post-graduate training.

Qualifications
Essential criteria

• Completion of a degree or working towards, or minimum of 3 years' experience working in a senior administrative role, preferably in undergraduate or postgraduate education
• Evidence of continuing professional development.
• IT literate and proficient in use of all Microsoft packages

Experience
Essential criteria

• Experience of working with a range of stakeholders

Personal Qualities
Essential criteria

• High standard of verbal and written communication skills, able to generate minutes, letters and documents with a high level of accuracy and attention to detail
• Excellent interpersonal skills and ability to maintain a courteous and professional approach at all times. Ability to manage conflict and manage difficult conversations
• Able to work collaboratively and effectively with other members of the team, always striving to help others where possible

Contractual Requirements or other requirements
Essential criteria

• Ability to travel between sites and to attend regional meetings as required. Able to work from home as required

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.

We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.

In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.