Welcome from our Chief Executive

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

If you like the sound of that, then come and join our team.

Job overview

An exciting opportunity has arisen for the position of part time Team secretary to work in our busy Eastbourne PDCA office, which oversees the smoothing running of the Partnership Domiciliary Care Agency whom provide support to Adults with Learning Disabilities within 2 buildings locally.

We are seeking to recruit highly motivated and well organised individual to work as part of a friendly and supportive team. The main duties of this role will be to undertake clerical and administrative duties working alongside the Team Administrate to support the Management Team. Confidentiality will need to be maintained at all times.

Main duties of the job

You should possess a good telephone manner, communicate clearly and be computer literate including knowledge of Microsoft Word, Outlook and Excel. The ability to work effectively as part of a team is essential and experience of working in an often busy and demanding office environment would be desirable.

To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID

Working for our organisation

What Can We Offer You?

As a mental health trust Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do.

As a Team Secretary in our team we can offer you:

• Access to full wellbeing and psychological support, via our internal wellbeing team
• Excellent supervision programmes, with opportunity for training and development
• Extensive bespoke induction and training programme
• Access to a host of NHS discount schemes (including gyms, shopping, restaurants and cars)
• A position within a service rated as 'Good' overall by the CQC
• Generous holiday entitlement (starting at 27 days + 8 bank holidays)
• Access to the fantastic NHS Pension scheme

Based centrally in Eastbourne, we have good transport links via train and bus and are within easy reach of the seafront, town centre and a number of parks.

Detailed job description and main responsibilities
Key responsibilities will include:

• Archiving - medical records and financial records, in line with Trust policy and guidelines.
• Filing - creating new and maintaining existing filing systems.
• Completing financial expenditure: Excel recording.
• Scanning and photocopying- to maintain and support filing systems.
• Booking rooms and inputting into electronic dairies, setting up skype meetings.
• Answering telephone calls and taking messages.
• Sending e mails on behalf of the management team
• Attend various meetings and take the minutes of meetings.

Person specification

Qualifications
Essential criteria

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience
Essential criteria

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.

We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.

In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.