Welcome from our Chief Executive

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

If you like the sound of that, then come and join our team.

Job overview

Team Secretary - Band 3 - NHS Sussex Partnership Trust - Dementia Service Team - 37.5 hours/ week (9 AM - 5 PM - Monday to Friday)

An opportunity has arisen for an adaptable individual to join our service as a Team Secretary within Dementia and Older People Mental Health Service.

Main duties of the job

You will have to provide efficient and pro-active secretarial/admin support to the consultants and other team members.

You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.

The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential.

Working for our organisation

You will require:

• Previous experience would be desirable
• Knowledge of software programmes / IT systems
• Experience of working with the public

In return we can offer:

• Comprehensive induction package
• Supportive working environment
• Excellent educational / training opportunities

Detailed job description and main responsibilities
As a successful candidate you will have to provide efficient and pro-active secretarial/admin support to the consultants and other team members.

You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.

The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential.

Essential skills required for the post include - the ability to prioritize tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organizational skills.

Sussex Partnership Trust has an extensive training and development program and you will be supported to use this to develop your potential.

Person specification

Qualifications
Essential criteria

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge
Essential criteria

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.

We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.

In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.