Welcome from our Chief Executive

Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

If you like the sound of that, then come and join our team.

Job overview

Nationally, mental health services are facing the most significant transformation of recent times, during an exceptional period of time in history. Significant growth and transformation of the mental health workforce is needed to meet the requirements of the NHS Long Term Plan (LTP).

In response to this, we have developed a dedicated workforce planning team working to support both Sussex Partnership Foundation Trust (SPFT) and the wider Integrated Care System (ICS) to deliver the workforce challenge. The team is led by the Head of Mental Health Workforce Planning, supported by the Workforce Intelligence and Reporting Lead and Workforce Lead(s) together with this role, the Workforce Planning Team Administrator.

Main duties of the job

As the Workforce Planning Team Administrator, you will provide a high quality, pro-active and comprehensive administrative service to support the delivery of the key objectives of the Mental Health Workforce Planning service in accordance with relevant policies, procedures and guidelines. In addition, you will provide support to other teams we work closely with e.g., our electronic rostering (eRostering) and electronic staff record (ESR) team.

In our team, you will work with senior colleagues to develop our administrative functions to ensure we work in a really efficient and effective way, right from the start. You'll also help to agree the team vision, aims and objectives and have opportunities to develop both professionally and personally.

Several important elements of this role will include team diary management, preparation of papers, updating spreadsheets and relevant local IT systems/databases but most importantly, acting as the first point of contact for enquiries, service users and external contacts.

Working for our organisation

We provide mental health and learning disability care for children, young people and adults across Sussex and for children and young people in Hampshire as part of the wider Sussex Health and Care Partnership (which is sometimes called the 'system' or Integrated Care System (ICS))

Working in Sussex:

• Travel easily between coast and countryside, with a blend of picturesque villages and seaside towns there's always new experiences to be enjoyed

• Embrace the city life with great access to visit Brighton and London

• With easy access to Gatwick and Heathrow and excellent railway links across the UK there is plenty of opportunity for adventure

We'd love you to join our organisation that is rated 'good' overall and 'outstanding' for caring by the Care Quality Commission. Our staff agree, with 82% of people in our recent staff survey telling us that they recognise that care for patients is our top priority.

Other key staff survey results include:

• 70% highlighting flexible working opportunities as a key point for satisfaction at work

• 79% reporting feeling able to make suggestions to improve the work within their team

• 77% identifying the opportunities to show initiative in their roles

See the attached 'Partnership Perks' document for details about our benefits package.

Detailed job description and main responsibilities
REQUIREMENTS

We need our Workforce Planning Team Administrator to have a 'can do' approach and attitude - the 'glue' that holds our team together!

Working as a proactive team member, who regularly contributes to the teams' shared values, vision and goals is an essential requirement to be successful in this role. You'll be someone who values other people, is kind and familiar with the challenges of working in the NHS.

You'll also need a good level of general education, combined with the ability to learn, adapt and apply new knowledge and information quickly and efficiently.

Your work will offer you the opportunity to work from home and/or remotely in agreement with your line manager, but there is a requirement for you to have the ability to travel as required.

Ideally, we would like you to work full time but are willing to work flexibly with you in relation hours and patterns of work.

Person specification

Qualifications
Essential criteria

• NVQ 3 in Business & Administration of evidence of equivalent practical experience
• RSA 3 or equivalent experience and evidence of further practical experience
• Good standard of secondary education; GCSE (or equivalent) at grade C or above

Knowledge/Experience
Essential criteria

• Significant experience of a range of administrative procedures
• Significant experience of working in an administrative capacity
• Experience of maintaining office systems
• Significant experience of maintaining detailed database and spreadsheet information
• Experience of generating own correspondence
• Able to work well as part of a team and on an independent basis

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.

We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.

In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.