Team Administration Co-ordinator
- Employer
- Sussex Partnership NHS Foundation Trust
- Location
- Shoreham-by-Sea
- Salary
- £23,949 - £26,282 PA
- Closing date
- 19 Dec 2022
View more
- Sector
- Healthcare
- Function
- Administration
- Contract Type
- Fixed term
- Hours
- Full Time
Job Details
Our organisation is expanding and we're looking for people with the right values, skills and/or potential to join us. We need people with energy, expertise, enthusiasm to help us provide the very best possible specialist NHS mental health and learning disability care. This involves helping us achieve our strategy to improve the quality of life for the communities we serve through People, Prevention and Partnerships.
So what can we offer you in return?
We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.
You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.
If you like the sound of that, then come and join our team.
Job overview
We are looking for an experienced, enthusiastic, flexible and self-motivated Administrator to join our busy Child and Adolescent Mental Health Community Team based in Shoreham. The post holder will provide administrative support to the clinical team, including the Locality Manager as well as supervision and leadership to the administration team.
The work is varied and challenging, providing secretarial and administrative support to a broad multi-disciplinary team, dealing with queries from service users, doctors, other agencies and members of the public.
Your role will be crucial in helping to ensure the team's key performance targets are met through administrative support and processes. You will have experience in effectively implementing new systems.
Successful candidates must be able to demonstrate excellent communication and interpersonal skills to effectively manage the workload and administration team. You should possess excellent computer skills and have significant secretarial experience. A sound understanding of Clinical Information Systems is highly desirable. You will need to possess the ability to work autonomously and as part of a team but within departmental guidelines.
Main duties of the job
To provide comprehensive secretarial and administrative support to clinical staff including the manager, supervising the administration team and ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave.
To be responsible for maintaining sickness and absence records for all staff and related employee information.
To act as central secretarial and administrative contact point for the team.
To supervise junior staff including, where appropriate, allocating workload and reviewing performance.
To maintain an overview of the administration function and workflow within the team.
To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.
Working for our organisation
We are committed to ensuring that mental health care is co-produced wherever possible and delivered in a person-centred, compassionate, and supportive way.
We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example flexible start/finish times. If it works for you and works for the role, we'll do our best to make it happen.
Your benefits:
- Access to a host of discount schemes including reductions on fuel, high street and online purchases, as well as Blue Light Card advantages!
- Generous holiday entitlement (starting at 27 days + 8 bank holidays)
- Excellent NHS Pension
- Discounted gym memberships
- Free parking on-site
- A position within a trust rated as 'Outstanding' for caring and 'Good' overall by the CQC
- Access to full psychological support via our internal wellbeing team
- Excellent supervision programmes, with ongoing opportunities for training and development
Detailed job description and main responsibilities
To work independently, prioritise and organise own workload taking into consideration the competing demands of the team and ensuring that administrative work is carried out within timescales set down.
To supervise and allocate where necessary the workload of junior staff taking into consideration the competing demands of the team.
To ensure administrative work is carried out within timescales set down.
Please refer to the attached Job Description for further details.
Person specification
Qualifications
Essential criteria
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience
Essential criteria
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of maintaining office systems
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of generating own correspondence
- Experience of working as part of a team
Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.
We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.
In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.
Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.
Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.
Company
Who we are
We provide specialist NHS mental health and learning disability services in south east England. People receive care, treatment and support from us in hospital, at home and from a range of community services. Our services are rated ‘good’ by the Care Quality Commission and ‘outstanding’ for caring.
Where we are
We provide services for people of all ages across Sussex and services for children and young people in Hampshire. There’s something for everyone in our local area, whether that’s the hustle and bustle of Brighton, the scenic South Downs or our wonderful coastline where you can chill out to the sound of the surf.
What we can offer you
When you join us, you’ll be coming to work in an organisation that puts people first. We’ll do everything we can to make you feel valued, respected and included. You will be given plenty of opportunities here for your career to flourish. We’re an organisation which is strong on innovation, research and learning, and we will support your development and help you learn new skills in whichever team or service you work in.
Check out the links below to view our key areas of recruitment
Phychology & PsychologicalTherapies
Check out our latest video below where we hear from our inspiring nurses why Sussex Partnership is such a great place to work.
- Website
- https://careers.sussexpartnership.nhs.uk/
- Telephone
- 01903843000
- Location
-
Trust HQ
Swandean
Arundel Road
Worthing
BN13 3EP
GB
Get job alerts
Create a job alert and receive personalised job recommendations straight to your inbox.
Create alert