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Team Secretary/ Administrator/Receptionist

Employer
Clark Brownscombe
Location
Lewes
Salary
22000.00 - 27000.00 GBP Annual
Closing date
29 Feb 2024

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Sector
Business
Function
Secretarial
Contract Type
Permanent
Hours
Full Time

A well–established, small, and friendly firm of Chartered Accountants. We pride ourselves on providing straightforward advice and work with the aim of looking after each and every client for the longer term. The company is run by a senior management team of three directors with specific expertise in Business, Charity and Individual accounting and taxation matters supported by highly experienced staff.

We are offering a permanent role as Team Secretary/Receptionist and General Administrator. Working closely with, and supporting a small team of, five Chartered Accountants; your role is to work to assist in ensuring the smooth running and efficiency of the office day to day.

Responsibilities include (but are not limited to):

To provide all secretarial, administrative and receptionist support and assisting with the efficient day to day running of the office including:

  • Producing invoices on Word and using Excel to maintain detailed records of payments requested and received while also maintaining an organised paper trail.
  • Maintaining all client records in both digital and paper formats.
  • Processing inbound and outbound mail, including the scanning and filing of inbound mail and the franking of outbound mail.
  • Managing orders of stationary, refreshments and office supplies.
  • Greeting clients in person, answering, and transferring inbound calls.
  • The scanning and filing of all correspondence.
  • Accurate typing of draft accounts and input of figures.

Essential skills:

  • Excellent communication – both verbal and written
  • Computer literate
  • Accurate typist
  • Good knowledge of Microsoft word
  • Basic knowledge of Microsoft Excel
  • Excellent telephone manner
  • Professional
  • Personable
  • Organised
  • Working well under pressure
  • Time management
  • Ability to work independently using your initiative
  • Attention to detail

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